🧭 Automate Your Entire Onboarding Flow with Slack + Jira + Google (Pro-Grade n8n Workflow)

This modular, no-code automation system runs a complete onboarding process across Slack, Jira, Google Sheets, Drive, and Gmail — fully dynamic, role-aware, and ready for real teams.

From “Hired” to “Here’s everything you need,” this workflow saves hours of back-and-forth by:

✅ Generating onboarding Jira issues and subtasks (for managers and the hirees),
✅ Creating and sharing Google Drive folders,
✅ Sending welcome DMs and styled HTML emails,
✅ Logging it all in your onboarding Google Sheet.

🧠 It’s perfect for HR teams, operations leaders, and startup founders who want first-day excellence without building a whole HRIS.

✅ What’s Included

• Clean .json file for direct import to n8n
• Modular structure with branching logic (based on role/team)
• Slack integration: channel welcome + direct hire DMs
• Jira automation: onboarding epic + subtasks
• Google Drive: automatic folder creation per hire
• Gmail: HTML-rich welcome email with task/folder links
• Google Sheets: logs every onboarding event
• Built-in Slack → Jira accountId conversion (via API)
• Clean fallback paths and real-world mock data
• Expansion-ready color-coded sticky notes (green/blue/yellow/gray)
• Full README.md, installation guide, and license included

💼 What You Can Do With This

• Use it for student workers, interns, or full-timers
• Build fully customized onboarding for each team (via roles)
• Run the same workflow across multiple departments
• Expand into a full HR OS with day-30 reviews and AI nudges
• Sell it as part of your client services or offer it as onboarding-as-a-service

💡 Requirements

• Google Workspace account (Sheets, Drive, Gmail)
• Jira Software Cloud (free plan works)
• Slack App with bot permissions
• n8n account (Cloud or Self-hosted)

No coding needed — unless you want to extend it with OpenAI, Typeform, or Calendars later. This workflow has pre-mapped expressions and expressions in plain English, so even non-devs can adapt it.

💬 Need Help or Want It Customized?

Contact Velebit of Innovatio
📩 velebit@innovatio.design
🌐 innovatio.design

🚀 New to n8n?

Spin up this workflow in minutes on n8n Cloud or self-host it with full flexibility.

Use this free trial link to spin up your workflow in minutes.

Perfect for agencies, HR consultants, or startups who want to look premium from Day One.

✨ Build once. Onboard everyone.

Let Slack + Google + Jira welcome your next 100 hires.